250516/1

Election of Chairman

To elect the Chairman and to receive the Declaration of Acceptance of Office

250516/2

Approval of Policy

To approve:

• Vice Chair Policy (circulated previously)
• Risk Assessment of wall by phone box triangle
• Donation/Grants Policy

250516/3

Co-option of Parish Councillor

Co-option of a new Parish Councillor

250516/4

Roles and Responsibilities

To allocate and agree roles and responsibilities in the Parish Council:

• Highways/ Trees / Infrastructure
• Planning
• Parish Council /Reading Room Liaison representative
• Communications
• Finance with RFO

250516/5

Register of Interests

To confirm all Members of the Parish Council’s Register of Interests have been updated.

250516/6

Declarations of Interests

To receive disclosures of personal, pecuniary, and prejudicial interests from Councillors.

250516/7

Minutes of Previous Meeting

To resolve to approve the minutes of the previous meeting held on 7th January 2025

250516/8

Matters Arising from the Minutes

Discussion and agreement regarding matters arising from the previous minutes.

250516/9

Finance Update

To receive and approve the annual finance update and confirm:

1. Approval of the Annual Governance Statement for 2024/25 (circulated previously)
2. Approval of the Accounting Statements for 2024/25 and signature of Certificate of Exemption. (circulated previously)
3. Approval of costs associated to replacement grit bin (circulated previously)

250516/10

Future Meetings

To agree dates for meetings for the next year – June 2025 / October 2025 / January 2026 / May 2026